A meeting's real output is what people agreed to do. Then the call ends, the next one starts, and the agreements live in whoever happened to take notes. The task with no owner never gets done. The follow-up email goes out three days late, or not at all. And too often, someone walks in without knowing who they're about to meet.
Here are six ready-made workflows from Lodol's library that cover both ends of a meeting: the preparation before it and the paperwork after it. Each one works from what's actually on your calendar or in the transcript, says so when something wasn't stated, and leaves the email to the customer for a person to send.
Before the meeting
1. Know what's changed at the company you're meeting
The workflow: every weekday at 7:00, Company news brief before your calls reads the calls with a Google Meet link booked for the day ahead. The first guest whose email domain isn't on your ignore list tells it which company you're meeting, AI names that company from its domain, and the last month of news about it is searched. You get one email covering every company, with a short brief on what has changed recently and why it matters for the call, followed by the headlines and links it drew on.
What it won't do: pad the brief. A company with no news in the last month is reported as having none, the headlines are included even if the written summary fails, and two calls with the same company produce one section, not two. Calls with no outside guest are left alone, and meeting rooms are skipped.
2. Know who you're about to talk to
The workflow: every morning at 7:30, Brief yourself on the people you are meeting reads the day's bookings from Cal.com, searches the web for each outside guest, and emails you two or three sentences on everyone you're about to meet.
What it won't do: describe someone from guesswork. Each note is followed by the search results it was written from, with links, so you can check it in a click. A person the search finds nothing about is reported as having no public information, and your own colleagues are never looked up.
3. See the whole day in one message
The workflow: every weekday at 7:00, A written-up plan of your day in Telegram sends one message to your own Telegram chat with each of today's calls that has a Google Meet link: the time, the title, who's coming and a line on what to have ready.
What it won't do: get the hour wrong. The time and title are copied from the calendar entry, never written by AI, and the one line that is written for you is dropped if it states a figure the entry doesn't contain. On a day with nothing booked it says so, so silence always means the workflow didn't run. Nothing is booked, moved or canceled.
After the meeting
4. Keep a record you can search
The workflow: every six hours, File recordings in Notion as summaries and transcripts checks the recordings Fireflies has transcribed for you and turns each new one into a page in your Notion database: an AI summary, with an overview, the key points and the follow-ups people agreed to, then the transcript itself. A conversation becomes something you can search, not just something you can replay.
What it won't do: add anything. The summary is written strictly from the transcript, with no advice, no opinions and no facts the recording doesn't contain. A recording whose transcript comes back empty is left for the next run rather than filed half finished, and a page cut short to fit Notion says so and links to the full recording.
5. Turn what was agreed into tasks
The workflow: once a day, Turn meeting notes into tracked tasks reads the notes of your latest recorded meetings in Fireflies, and AI pulls out the follow-up actions people actually agreed to: the task, who took it on and any deadline stated. Each one becomes a row in your Airtable task tracker with the meeting it came from and a status of To do.
What it won't do: invent an owner. When the notes don't say who took something on, the row is filed under Unassigned with the status Needs an owner, and a recap email lists everything still waiting for one. A meeting already in the table is skipped, so the same actions are never filed twice.
6. Draft the follow-up, for a person to send
The workflow: for sales calls, Turn sales calls into action plans checks your call log in Google Sheets every hour for calls whose transcript has arrived. For each one, AI writes a plan the rep can work from: where the deal stands, what was heard, next steps with an owner and a date, the risks worth acting on, and a draft follow-up email. The plan goes to the rep who ran the call. If a manager would rather see every call in one place, Email a deal breakdown after every sales call sends each breakdown to one address instead.
What it won't do: email the customer. Only your own team is ever emailed, and the follow-up is a draft for the rep to read, change and send. The AI is told to say something wasn't stated rather than infer it, and each call's row is marked once its plan goes out, so no call gets two.
One that does reply for you
Scheduling is the exception, so it's worth saying plainly. Reply to meeting requests with open times checks your unread mail every 15 minutes for messages asking to arrange a meeting, looks through your Google Calendar at the times of day you like to meet, and sends a reply in the same thread offering the first few free slots. The times come from the calendar, not from the AI, so nothing is offered on top of an existing commitment, and if your calendar is full at every time you offer, the run stops rather than guessing. Read its page before you switch it on, because it answers people in your name.
Use the notetaker you already have
Two of the templates above read from Fireflies, but they don't have to. Lodol's meeting notes apps include Fireflies, Fathom, Granola, Grain, Avoma, tl;dv and Circleback. Once a template is in your workspace, swap its Fireflies steps for your own notetaker's, and point the steps after them at the transcript or notes it returns.
The same goes for where the work ends up. Tasks can go to Asana, Todoist, Trello, Linear or Notion instead of Airtable. And if you'd like the follow-up waiting in your inbox rather than in a plan, Gmail's Create draft step leaves it in your drafts, addressed and ready, for you to read and send.
As of today, every template page opens with a short overview and a note under every step, so you can see exactly what a workflow will do with your calendar and your transcripts before you add it.
Start with tomorrow's calls.
Add Company news brief before your calls and see what lands at 7:00, then add the task tracker once you're recording. Or browse all of the personal productivity workflows. Start free if you don't have a workspace yet.