File email attachments into Google Drive
Saves the attachments from senders you nominate into a Google Drive folder, and labels the mail so nothing is filed twice.
Apps it connects
Authenticate each one once and the workflow is ready to run.
What it does
Each integration step this workflow runs, in order, what it is for, and the conditions and loops that decide when it runs.
For each
sender- 1GmailFind emailFinds each sender's latest email with attachments, and checks whether that same email already carries the filed label.
- 2GmailDownload attachmentsDownloads every attachment from the sender's most recent email, keeping each file's name and type.
For each
attachment- 3Google DriveUpload fileUploads each attachment into your chosen Drive folder with its original file type, collecting the link for the run report.
- 3
If
savedFromSenderis more than 0- 4GmailAdd label to messageLabels the email 'Filed to Drive' once its attachments are saved, so the next run skips it.
- 4
- 1
How it works
What happens on each run, in plain English.
Every hour, for each sender you nominate, the workflow finds their most recent email with attachments and saves every attachment into a Google Drive folder you choose. Invoices, signed contracts and statements stop sitting in the inbox and land in one folder, each keeping its own file type, so a PDF arrives as a PDF and a spreadsheet as a spreadsheet.
Once an email's attachments are saved, the email is labelled 'Filed to Drive' and later runs check for that label before downloading anything, so the same attachments are never filed twice. A sender whose search fails, an attachment that will not upload or a folder the account cannot write to is reported and skipped, and the other senders still go through. Every run ends with a list of what was filed and a link to each file.
It takes each sender's latest message rather than working through a backlog, so running hourly keeps pace with mail as it arrives. All you need is a Drive folder to file into.
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